Women in Tech–10 Tips for balancing family and business travel

ViewFromAPlaneAfter twenty years of working in high tech and just about every one of those years involving business travel, I won’t even pretend to have perfected the family/work balance but, if you are about to embark on a job that involves travel, I have a few tips that might help.

1 – Accept you may catch some moments in reruns

First steps, losing a tooth, scoring a goal at the hockey game, as a parent you will get to witness many amazing moments in your child’s life. If you travel for work, you are going to miss some of those moments.  It’s not the end of the world, find pleasure in listening to your spouse or child tell you all about that awesome moment. They will be thrilled to have an opportunity to relive it with you when you call or get home.

2 – Find a farewell routine

Life is easier when you have a routine. It helps to have a routine when you leave on a trip. My routine is fairly simple, when I leave town I give the kids (and my husband) a bedtime kiss and hug for each night I will be gone (a little tougher now the boys are teenagers). This is my way of letting them know that even though I am not home, I am still thinking of them. It also gives them a sense of how long I will be gone. A 3 year old doesnt really understand the difference between a 2 day and a 5 day trip. But, kids figure out quickly that only one extra hug meant a short trip. I still remember the night before a two week trip, my 7 year old son stepped back and looked at me and said ‘that’s a lot of extra hugs mom.’  Some people count sleeps until mom or dad gets home. You could make a countdown with post it notes or tear out pages from a day by day calendar and leave them behind one per day. Whatever works for you. Just make sure it doesn’t require too much work beforehand, if you are travelling regularly, you won’t always have the time and energy for complicated rituals.

3 – Do what you can to make your time away easier for your spouse

Leaving for a week? maybe you should call a cleaning service to come and clean the house while you are away, or arrange for someone to mow the lawn. Maybe, the best way to help is by getting someone to help get the kids to and from their various activities. I try to make arrangements for someone to drive my son to his hockey practices so my husband has doesn’t have to manage supper, dishes and driving to and from the arena. Sometimes I can make his life easier by doing something as simple as baking the kids favorite cookies before I leave, so there are peanut free snacks to put in the kids lunches. When I had a two week trip I made arrangements for a friend to come to the house and take the kids to dinner and a movie over the weekend, so dad could have a night off. (We don’t have the luxury of grandparents in town to help out, but if you do, they could also be a great resource to give your spouse a break when you are away)

4 – Set expectations on when you will call home

In this world of text messages and Skype, there are lots of ways to stay in touch when you are on the road. But, it’s still a good idea to just have a quick chat with your spouse to manage expectations. Will you be available during the work day to exchange a text message or an email? A call may take some planning. What nights will your spouse be busy with kids activities?  When will they be busy with bath time?  When will you have privacy for a voice call? a video chat? Are there nights when you have evening commitments on your trip? Are you going to talk every night? Are you caliing to talk to your spouse at one time and your kids at a different time? In my early days of business travel (pre cell phones) my husband used to call my hotel room in the evening, on my first couple of trips I missed the calls and came back to my hotel room to a blinking light and it was too late to call back (don’t forget to factor in time changes as part of your planning). You may be busy on your trip, but your spouse is still at home dealing with all the day to day activities and may be craving some adult conversation, or a chance to unload after a bad day. Sometimes you can just call on the spur of the moment, but it’s good to have a couple of pre-planned times just in case!

5 – Don’t buy everyone presents on every business trip

If travel is going to be a regular occurence, you don’t want the kids to expect a gift every time you go away. Don’t hesitate to bring home a little something from time to time, but you don’t need to be rushing around the airport gift shop every time you have a flight. Like everything else you need to find a balance. My approach was to pick up a gift when I am visiting somewhere new or out of the ordinary. Of course, sometimes you stumble across something you just can’t get at home, a favorite brand of chocolate bar, an interesting bottle of wine, a cool pair of socks (no seriously, my son loves wearing funky socks, and I never know when I will find a cool pair). When it’s unexpected it’s a bigger treat.

6 – Share your travel perks and points with your family

If you have status on the airline, make a point of going to the airport with enough time to visit the lounge with the family (assuming your kids are old enough to get a kick out of the free cookies and drinks). Can you cash in some air miles to get free admission to the zoo? How about using your hotel points to stay at a fancy hotel for one night, cash in your upgrade coupons on a family trip and give your spouse a turn in first class. If your kids are older and are well behaved travellers, consider giving them a turn in first class as well. Please remember that smaller children should not be sent up to first class on their own, I have a friend who when upgraded ended up sitting next to a 3 year old (not sure of the age, but he got my friend to cut his meat up for him so we are going to guess the 3 year old range) this boy was providing his own loud commentary as he watched the in flight tv, was rude to the staff, kicked the seat in front of him, and was generally loud and disruptive. Meanwhile his father was somewhere in economy oblivious to the whole thing. My friend was getting the dirty looks because they thought he was the parent. So while I applaud taking kids on trips and giving them the opportunity to experience first class, with younger kids that should only be done supervised by mom or dad. But I digress, the main point here is your family is affected by your business travel, it’s stressful for them, so if you get a few perks try to share the benefits with them.

7 – Listen and ask questions

When you come home from a trip or you call home during a trip, chances are your spouse or kids will have news to share. Even if you had an exciting day/trip listen before you tell your story. Ask about the science test, the doctor’s appointment, recess, bath time.

8 – Try to be home before bedtime

I’ve discovered that if my kids see me before bed, they don’t consider that a day away. So sacrifice a little sleep in the hotel bed to catch that early morning flight so you can be home by suppertime. When going on your trip, try to avoid those early morning flights so you at least have breakfast with the family before you take off. 

9 – Set limits on your travel

How much travel is too much? Best to discuss that with your spouse before it happens. You should also ask yourself which family events should not be missed. Sometimes the answer when the boss says ‘can you do this trip’ is no. I call it my domestic air miles balance. When I take a trip I am cashing in domestic air miles, and when I get home I need to earn them back. Occasionally, if I am travelling somewhere really interesting or in a city where I have friends or family to visit, I cash in a few extra domestic air miles and spend an extra day in the city to explore. If I have had a few trips back to back and another one comes up I might tell my boss that I have cashed in all my domestic air miles and need some time to earn them back before I travel again (If you do turn down a trip, tell your spouse you did it, I’ve discovered letting them know I said no to a trip helps me earn back a few more of those domestic air miles). Saying no from time to time is not going to hurt your career. If you have accepted a job with very heavy travel, then it’s important to stop from time to time and discuss with your family if the job is worth that much time apart. 

10 – Give your spouse a chance to be an awesome parent

When you are away, the household routine may vary. maybe the kids get ice cream as a bedtime snack instead of fruit. Maybe they get to watch a tv show you normally don’t let them watch, or they get more video game time than you would normally allow. A little rule stretching can actually help the kids feel a little closer to dad. Maybe there is a restaurant, tv show, or movie that you don’t like but they do, what better time to do it then when you are out of town! They will still want to spend time with mom, and tell you about their days and adventures when you get home. If the kids get a little quality time with dad and bond doing something you wouldn’t normally do, even some minor rule breaking, maybe that’s okay. I honestly believe that my kids are a little closer to their dad because I am occasionally out of town.

Jobs which require business travel can be exciting and great opportunities, but they will absolutely impact your life at home. A little foresight and planning will make it easier on everyone! Safe travels and share your tips as well!

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